Smart Workspace Optimization
SpaceFlow
Workspace booking platform that catches ghost bookings, meetings booked but never attended, with QR check-in instead of physical sensors, then feeds the no-show data into recommendations for facilities teams.
targetProblem Statement
Hybrid workplaces waste massive capital on 'ghost-booked' meetings and underutilized floor plans because booking schedules rarely match physical seating reality.
boltReal-world Impact
Closes the gap between what's booked and what's actually used, without installing physical occupancy sensors. QR check-in plus a 15-minute no-show timeout gives facilities teams real occupancy data at a fraction of the cost of an IoT rollout.
account_treeSystem Architecture
Full-stack booking topology (Node, Prisma, PostgreSQL) layered with a QR check-in state engine. A cron-triggered analytic service compares database reservations against checkout pings to log 'no-shows'. AI layers visualize floor efficiency.
[User Request] -> "Book rm tmrw 2pm"
│
[LLM Intent Parser] -> {time: 1400, type: 'meeting'}
│
[Conflict Resolution Engine] <--> (PostgreSQL)
│
(Booking Confirmed)
│
[QR Check-in] --- (No-show detected after 15m timeout)
│
[Analytics Dashboard Pipeline]memoryAI / System Intelligence
Human-in-the-loop by design. NLP handles fast natural-language scheduling, while historical booking data is evaluated by an LLM to advise facilities managers on space adjustments, never applied automatically.
psychologyKey Architectural Decisions
Alternative to IoT Connectivity
Opted for user-enforced QR check-in flows combined with rigid no-show state rollbacks instead of deploying physical infrared desk sensors, drastically cutting deployment friction.